When someone has died and you’re unable to attend their memorial, it is considerate to send your apologies in a funeral excuse letter, along with your condolences, to the bereaved family.
Your employer, too, may require written notice of your intention to attend the funeral of a family member or friend, so you may need to write an excuse letter for work, due to the funeral arrangements.
Here are some examples of the kind of funeral letter you can write, whether you are unable to attend the service, or are requesting the time you need off, from work.
In an ideal world, you’d like to attend the funeral of someone who meant a lot to you. You’ll want to be there to pay your respects and support your friends and family.
Sometimes this is just not possible. Although conveying your sympathy in person is always preferable, a well-written apology letter will show that you still care.
If you’re finding it difficult to find the right words, here are a few tips:
Sample:
I was devastated to hear the news of your father [or his name]’s death yesterday. He was a wonderful man and I still remember spending time with him and learning from his experiences and life advice.
Unfortunately, I am unable to attend the funeral, but please accept my sincerest apologies.
You and [name] are in my thoughts at this sad time. I’ll always remember your father’s love and zest for life. He will be missed.
When writing a letter to attend a loved one’s funeral, it is important to give the recipient a clear depiction of what has happened and how much time you’ll need.
When writing a letter to your child’s school make sure you include your child’s name, teacher’s name, year or class as well as, your name. Most schools will be accepting and understanding during your family’s time of need, but including essential details of your child’s absence will be appreciated.
Sample:
I would be grateful if you could excuse Jonathan in Year 5 from class on Tuesday 14 August at 11am, so that he can attend his uncle’s funeral service.
In order to catch up any work he may miss, please could you give him the notes or any assignments that will be handed out.
I truly appreciate your patience and understanding during this difficult time.
Different company policies will vary when it comes to bereavement leave. In some cases it may be easier than others. Nevertheless, your letter should be simple and professional. Of course, it’s important to explain the purpose of your absence but there is no need to go into tremendous detail.
Sample:
As you may be aware, my mother passed away last week. Please allow me the opportunity to assist my family with final arrangements, and to attend her funeral on Wednesday 6 September. I hope to be back in the office by Monday 11 September.
If you have any queries, please do not hesitate to contact me. I appreciate your understanding during this difficult time.
Good friends will be completely understanding and supportive during your difficult time. In some instances, you may not even feel the need to write an excuse letter. However, if you’ve made a prior commitment where your attendance is expected, you may feel better writing a letter.
Sample:
I am so sorry but I won’t be able to attend your celebration on Saturday.
Unfortunately, my godmother died earlier this week, and we will be out of town attending her funeral.
I hope you have a wonderful time,
Julie